Privacy Policy

Effective Date: [Effective Date]

SermonEase (“SermonEase,” “we,” “our,” or “us”) provides tools that help churches, pastors, ministry teams, and church media teams turn sermon transcripts, audio, and related materials into summaries, discussion questions, key takeaways, newsletter-ready content, and other sermon-related outputs.

This Privacy Policy explains how we collect, use, store, share, and protect information when you use our website, application, tools, and related services.

By using SermonEase, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect information in the following ways.

1.1 Account Information

When you create an account or sign in, we may collect:

• Name
• Email address
• Login provider information, such as Google account ID if you use Google sign-in
• Account settings
• Subscription or plan status

1.2 Sermon Content

When you use SermonEase, you may submit sermon-related content, including:

• Sermon transcripts
• Sermon titles
• Speaker names
• Main scripture references
• Sermon dates
• Generated summaries
• Discussion questions
• Key takeaways
• Scripture references
• Newsletter snippets
• Exported sermon content

If audio upload is enabled, you may also upload sermon audio files. Unless otherwise stated, uploaded audio is used to create transcripts and sermon-related outputs.

1.3 Usage Information

We collect information about how you use SermonEase, such as:

• Pages visited
• Features used
• Generation attempts
• Successful and failed generations
• Export actions
• Plan usage
• Error logs
• Device and browser information
• IP address or approximate location data

We use this information to operate the service, prevent abuse, improve performance, and understand product usage.

1.4 Payment Information

Payments are processed by Stripe. We do not store your full credit card number. We may receive limited billing-related information from Stripe, such as:

• Customer ID
• Subscription status
• Plan type
• Payment status
• Billing email
• Invoice or transaction metadata

Stripe's use of payment information is governed by Stripe's own privacy policy and terms.

1.5 Email and Support Communications

If you contact us, subscribe to updates, request support, or receive transactional emails, we may collect:

• Your email address
• Message content
• Support history
• Delivery and engagement information for transactional emails

We use email providers such as Resend to send account, verification, password reset, billing, and service-related messages.

2. How We Use Information

We use information to:

• Provide, operate, and maintain SermonEase
• Create sermon summaries, discussion questions, and other requested outputs
• Authenticate users
• Save generated sermon records to your library
• Enforce plan limits and usage limits
• Process subscriptions and billing
• Send verification, account, billing, and service emails
• Improve the quality, reliability, and safety of the service
• Detect, prevent, and respond to abuse, spam, fraud, or security risks
• Respond to support requests
• Comply with legal obligations

We do not use your sermon content to publicly train AI models.

3. AI Processing

SermonEase uses third-party AI providers to process sermon transcripts and generate requested outputs.

When you submit sermon content, the content may be sent to an AI provider solely to provide the requested feature, such as generating a summary, discussion questions, key takeaways, scripture references, or a newsletter snippet.

We instruct our systems to summarize and repurpose only the content you provide. SermonEase is not intended to replace pastoral judgment, theological review, or editorial review.

You are responsible for reviewing AI-generated outputs before publishing or sharing them.

4. How We Share Information

We do not sell your personal information.

We may share information with service providers that help us operate SermonEase, including:

• Hosting providers
• Database providers
• AI model providers
• Payment processors
• Email delivery providers
• Analytics or logging providers
• Security and abuse-prevention tools

These providers may process information only as needed to provide services to us.

We may also disclose information if required to:

• Comply with law
• Respond to legal process
• Protect our rights, users, or the public
• Prevent fraud, abuse, or security threats
• Enforce our Terms of Service

5. Sermon Content Ownership

You retain ownership of the sermon content you submit to SermonEase.

By submitting content, you grant SermonEase a limited right to process that content only to provide the service, including generating outputs, saving records to your account, enabling exports, and maintaining service reliability.

We do not claim ownership over your sermons, transcripts, summaries, or generated sermon materials.

6. Data Retention

We retain information for as long as necessary to provide the service, comply with legal obligations, resolve disputes, enforce agreements, and maintain security.

Generated sermon records may remain in your account until you delete them or your account is closed, subject to your plan limits and our retention policies.

For anonymous users, we may store limited excerpts, usage records, and technical logs to prevent abuse and improve reliability. We do not intentionally store full sermon transcripts for anonymous users unless clearly stated.

7. Security

We use reasonable technical and organizational measures to protect information, including access controls, encryption where appropriate, and secure service providers.

However, no online service can guarantee complete security. You are responsible for keeping your account credentials secure and for controlling who has access to your account.

8. Your Choices and Rights

Depending on where you live, you may have rights to:

• Access personal information we hold about you
• Correct inaccurate information
• Delete certain information
• Object to or restrict certain processing
• Request a copy of your data
• Withdraw consent where processing is based on consent
• Opt out of certain communications

To make a request, contact us at:

support@sermonease.com

We may need to verify your identity before fulfilling your request.

9. Email Communications

We may send transactional emails related to your account, such as verification emails, password reset emails, billing notices, product updates, and service notifications.

You may opt out of non-essential marketing emails, but you may still receive transactional or account-related messages.

10. Cookies and Similar Technologies

We use cookies and similar technologies to:

• Keep you signed in
• Remember preferences
• Improve product functionality
• Understand usage
• Prevent abuse and fraud

For more information, see our Cookie Policy.

11. International Users

SermonEase may be operated from the United States or other locations. If you access the service from outside the United States, your information may be processed in countries with different data protection laws than your country.

12. Children's Privacy

SermonEase is not intended for children under 13. We do not knowingly collect personal information from children under 13.

If you believe a child has provided personal information to us, contact us at support@sermonease.com and we will take appropriate action.

13. California Privacy Notice

If you are a California resident, you may have rights under California privacy laws, including the right to know, delete, correct, and opt out of certain uses of personal information.

We do not sell personal information.

We may collect the following categories of personal information:

• Identifiers, such as name and email address
• Internet or network activity, such as usage logs
• Commercial information, such as subscription status
• User-generated content, such as sermon transcripts and generated outputs
• Inferences related to product usage, such as feature preferences

We collect and use this information for the purposes described in this Privacy Policy.

To exercise your rights, contact us at support@sermonease.com.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will update the effective date and may provide additional notice.

Your continued use of SermonEase after changes become effective means you accept the updated policy.

15. Contact Us

If you have questions about this Privacy Policy, contact us at:

SermonEase
Email: support@sermonease.com
Company: [Company Name]
Address: [Company Address]